You have probably heard of the term wage theft, where employees don’t get paid accordingly by the employer. It could be due to illegal withholdings or exempted employees of eligible overtime pays. On the other hand, employee time theft is also a strong issue for employers. It is also common in workplaces and poses a serious problem for employers.
Time theft is self-explanatory, it is the case when an employee gets paid for the work he or she didn’t do. This could be done under different conditions, especially if employers are not keeping track of their employees through any staff time tracker. Employees misuse this unaccountability, for example, asking their team members to clock in their hours or doing personal works during working hours, which include reading a book or just procrastinating.
If your company is losing money on employees who are getting paid for the hours they aren’t working for, here are a few ways to stop employee time theft from damaging your business.
State theft policy
An employer can work with a business lawyer to develop clear theft policies stating the clocking in and out procedures. An employer can incorporate those statements in employee handbooks or adding reminder signs near clock-in areas. These statements should completely clarify the type of conduct that is prohibited. This could include the use of mobile phones during working hours especially, for personal reasons. It is very important for employees to completely understand their responsibilities related to work and what they should and should not be doing during work lags.
Use biometric & cameras
Many newer offices have time clock or devices that have built-in biometrics to try to keep employees more honest. These devices can identify fingerprints, iris scans, handprints and face recognitions, to completely ensure that the person who is checking in is actually the person the device registered earlier.
Companies can also make use of surveillance cameras in the workplace to double-check the employees. These cameras can reduce the possibility of buddy punching or intentional delays of checking outs after performing their assigned tasks.
Open communication with employees
Open and truthful communication is the heart of a successful organization. If you are facing time theft issues, and you want to prevent them, arrange regular talks with your staff. Encourage open talk and clarify how time theft is hurting the business, but it should be two-way communication where you listen to team members as well.
These small talks can help make you aware of structural issues that are causing these time thefts.
Use software to keep track of staff time
The ultimate way to wholly prevent time theft is to introduce timesheets and use attendance software. A lot of staff time monitoring software are popular nowadays. They allow the desktop app and automated clocking, which reduces human errors. These apps give access to employers of randomized monitoring functionality.
This software takes an unobtrusive screenshot of your employee’s computer screens within an interval of 2 minutes or less, providing you a clear picture of how your employees are spending their time.
With an add on of URLs with their respective time spent on them and mouse/keystroke counts, this software provides you with a progress percentage based on your employee’s activities.
In case you are already struggling with the time theft issue or want to take some measures to prevent it. It important to know the effects this will have on your company. A lot of stats show clearly that time theft of stealing time during the job is a widespread phenomenon.
With the help of the above-mentioned tips and tricks, you will be prepared to start your own anti-theft campaign, keeping in mind the ethics and business cultures.